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+44 02088 666999
info@zecadent.co.uk
+44 02088 666999
info@zecadent.co.uk
Zecadent
W003, Stanmore Business and Innovation Centre
Howard Rd
Stanmore
HA7 1BT
PRIVACY & COOKIE POLICY.
Welcome to the Zeca-Dent Limited (Zecadent) privacy notice. Zecadent respects your privacy and is committed to protecting your personal data.
This privacy notice will inform you how we look after your personal data when you visit our website (regardless of where you visit it) and tell you about your privacy rights and how the law protects you.
This privacy notice is provided in a layered format, so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.
Contents
Introduction
1. Important information and who we are
1.2 Purpose of this privacy notice
1.3 Controller
1.4 Contact details
1.5 Changes to the privacy notice and your duty to inform us of changes
1.6 Third-party links
2. The data we collect about you
2.2 If you fail to provide personal data
3. How is your personal data collected?
4. How we use your personal data
4.2 Purposes for which we will use your personal data
4.3 Marketing
4.4 Promotional offers from us
4.5 Third-party marketing
4.6 Opting out
4.7 Cookies
4.8 Change of purpose
5. Disclosures of your personal data
6. International transfers
7. Data security
8. Data retention
8.2 How long will you use my personal data?
9. Your legal rights
9.2 No fee is usually required
9.3 What we may need from you
9.4 Time limit to respond
10. Glossary
10.2 Lawful basis
10.3 Third parties
11. Your legal rights
12. Cookies notice
1. Important information and who we are
1.2 Purpose of this privacy notice
This privacy notice aims to give you information on how Zecadent collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up for our newsletter or request information on our services.
This website is not intended for children, and we do not knowingly collect data relating to children.
It is essential that you read this privacy notice and any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
1.3 Controller
Zecadent: is the controller and responsible for your personal data (collectively referred to as [“COMPANY”], “we”, “us”, or “our” in this privacy notice).
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details below.
1.4 Contact details
Our full details are as follows:
Full name of legal entity: Zeca-Dent Limited
Email address: info@zecadent.co.uk
Postal address: W003, Stanmore Business and Innovation Centre, Howard Rd, Stanmore HA7 1BT
You have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
1.5 Changes to the privacy notice and your duty to inform us of changes
This version was last updated on 23/10/2022
It is essential that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
1.6 Third-party links
The Zecadent website, wwwzecadent.co.uk, may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
- Identity Data includes first name, last name, username or similar identifier, title and job title.
- Contact data includes postal address, email address and telephone numbers.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
- Profile Data includes your interests, preferences, feedback and survey responses.
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from our third parties and us and your communication preferences.
We also collect, use and share aggregated data, such as statistical or demographic data, for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, suppose we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you. In that case, we treat the combined data as personal data, which will be used following this privacy notice.
We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
2.1 If you fail to provide personal data
Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your identity and contact data by filling in forms or corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
– apply for services;
– subscribe to our service or publications;
– request marketing to be sent to you; or
– give us some feedback.
- Automated technologies or interactions. As you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. We may also receive technical data about you if you visit other websites employing our cookies. Please see our cookies notice.
- Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:
– Technical data from the following parties:
a. analytics providers such as Google based outside the EU; and
b. advertising networks and events based inside the EU.
– Identity and contact data from data brokers or aggregators such as event managers and marketing lead providers based inside the EU.
– Identity and contact data from publicly available sources such as Companies House and the Electoral Register inside the EU.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where do we need to perform the contract we are about to enter or have entered with you?
- Where is it necessary for our legitimate interests (or those of a third party), and your interests and fundamental rights do not override those interests?
- Where do we need to comply with a legal or regulatory obligation?
Generally, we do not rely on consent as a legal basis for processing your personal data other than sending third-party direct marketing communications to you via email, text message or postage. You have the right to withdraw consent to marketing at any time by contacting us at info@zecadent.co.uk.
4.1 Purposes for which we will use your personal data
In a table format, we have described below all the ways we plan to use your personal data and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we use your data. Please contact us at info@zecadent.co.uk if you need details about the specific legal ground we rely on to process your personal data where more than one ground has been set out in the table below.
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4.2 Marketing
We strive to provide choices regarding personal data uses, mainly marketing and advertising.
4.3 Promotional offers from us
We may use your identity, contact, technical, usage and profile data to form a view of what we think you want or need or what may interest you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information or provided us with your details when you subscribe for news and updates; in each case, you have not opted out of receiving that marketing.
4.4 Third-party marketing
We will get your express opt-in consent before sharing your personal data with any company outside Zecadent for marketing purposes.
4.5 Opting out
You can ask third parties or us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at info@zecadent.co.uk.
4.6 Cookies
You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly. Please see the cookies notice for more information about the cookies we use.
4.7 Change of purpose
We will only use your personal data for the purposes we collected it unless we reasonably consider that we need to use it for another reason that is compatible with the original purpose. If you wish to explain how the new purpose's processing is compatible with the original purpose, please contact us at info@zecadent.co.uk.
If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent in compliance with the above rules where this is required or permitted by law.
5. Disclosures of your personal data
We may have to share your personal data with the parties below in the glossary section. This includes:
- Internal third parties;
- External third parties; or
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, the new owners may use your personal data in the same way as this privacy notice.
We require all third parties to respect your personal data's security and treat it following the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and under our instructions.
6. International transfers
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries deemed to provide adequate protection for personal data by the European Commission. For further details, see European Commission: Adequacy of protecting personal data in non-EU countries.
- Where we use certain service providers, we may use specific contracts approved by the European Commission, which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for transferring personal data to third countries.
- Where we use providers based in the United States of America, we may transfer data to them if they are part of the Privacy Shield, which requires them to provide similar protection to personal data shared between Europe and the United States of America. For further details, see European Commission: EU-US Privacy Shield.
Please contact us at info@zecadent.co.uk if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
7. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.
We have established procedures to deal with any suspected personal data breach. We will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data retention
8.1 How long will you use my personal data?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, you can ask us to delete your data: see the requested erasure below for further information.
In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes. We may use this information indefinitely without further notice to you.
9. Your legal rights
Under certain circumstances, you have rights under data protection laws with your personal data. Please click on Your legal rights below to find out more about these rights:
- Request access to your personal data.
- Request correction of your personal data.
- Request the erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Right to withdraw consent.
If you wish to exercise any of the rights set out above, please contact us at info@zecadent.co.uk.
9.1 No fee is usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
9.2 What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to anyone with no right to receive it. We may also contact you to ask you for further information concerning your request to speed up our response.
9.3 Time limit to respond
We try to respond to all legitimate requests within two (2) months. Occasionally it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.
10. Glossary
10.1 Lawful basis
Legitimate interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you concerning specific activities by contacting us at info@zecadent.co.uk.
Performance of contract means processing your data where it is necessary to perform a contract to which you are a party or to take steps at your request before entering such a contract.
Complying with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
10.3 Third parties
Internal third parties
- Other companies in the business acting as joint controllers or processors based in the EU provide IT and system administration services and leadership reporting.
External third parties
- Service providers acting as processors based in the United Kingdom provide IT and system administration services.
- Professional advisers acting as processors or joint controllers, including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
- HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom require reporting of processing activities in certain circumstances.
11. Your legal rights
You have the right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide.
Request the erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons, which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we rely on a legitimate interest (or those of a third party), and there is something about your particular situation that makes you want to object to processing on this ground as you feel it impacts your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful, but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case when you withdraw your consent.
12. Cookies notice
This Cookies notice applies to our website www.precisionsmiles.co.uk, all branded pages on third-party platforms and applications accessed or used through such websites or third-party platforms (the “Sites”), which are operated by or on behalf of Precision Smiles (“we”, “us”, “our”).
BY USING OUR SITES, YOU ARE CONSENTING TO OUR USE OF COOKIES UNDER THIS COOKIES NOTICE.
What is a cookie? A cookie is a small text file stored by your web browser on your computer or mobile device. Some cookies are essential for the Sites to work and help us provide you with relevant information. They also allow us to recognise your computer (but not specifically who is using it) when you access our Sites and to improve the usability and performance of our Sites.
What do we use cookies for? We use cookies to compile anonymous, aggregated statistics that allow us to understand how people use our sites and to help us improve their structure and content. We cannot identify you personally from this information.
Click here for further information from Google on Google Analytics and your privacy.
Turning off and deleting cookies. You may refuse to accept cookies by activating the setting on your browser, which allows you to refuse the setting of cookies. If you select this setting you may be unable to access certain parts of our sites. Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies when you access our sites. If you use different devices to view and access our sites (for example, your computer, smartphone, tablet etc.) you will need to ensure that each browser on each device is adjusted to suit your cookie preferences. If you disable the cookies that we use, this may impact your experience while on the sites.
Changes to this notice. We may revise this cookie notice from time to time. Any changes we may make to our cookies notice in the future will be posted on this page.
Contact us. Questions, comments and requests regarding this cookie notice are welcomed. Please contact us at info@zecadent.co.uk.